How To Set Up The Video Presentation on Sunday Mornings

This short guide attempts to explain how to set everything up for projecting the slides during worship.

• The projector is a Panasonic EZ590 series model, and is kept on permanent standby near the organ loudspeakers on top of the entrance vestibule. Owing to its position, it can normally only be operated using the remote controller (white), usually kept in the drawer under the audio mixer.
• Unpack the laptop: remove laptop, power cable (and if liked, mouse) from bag.
• Set the laptop up on the table adjacent to the mixing desk. The mouse, if used, needs the USB transmitter (remove from bottom of mouse) to be plugged in and the mouse itself needs to be turned on (small black switch on black background with black writing on the bottom). Connect the power cable (just to be on the safe side), preferably to the power strip behind the mixing desk and power up. No log in is needed.
• Copy the service and notice slides on to laptop desktop.
• Connect the VGA cable to the laptop.
• Turn on the projector by using the remote control. The remote control must be able to "see" the projector, so you need to operate it from the middle of the nave. The red LED on the projector should change to green.
• After a half minute's warm-up time, the laptop screen should automatically appear on the wall (see below if not).
• (If using audio output from the PC, see below.)
• Double click on the presentation and all should be fine.
• Tidying up is straightforward – put everything back where it came from. (It would be polite to whoever follows you next week to delete (using Shift-Delete), the temporary files on the desktop.)

Hints

• "Fn F5" on the church laptop changes where the picture is seen. Try it, if the picture doesn’t appear on the wall after connecting laptop and projector. Select both monitors.
• The cable between the laptop and projector cannot be screwed into the laptop (no screw holes), so be careful that it doesn’t fall out.
• It is easiest to use the PowerPoint projection icon (top right of screen) to move to full-screen display. The PowerPoint shortcut for full screen (F5) does not consistently work on the present computer - "Shift-F5" usually does!
• If a "toolbar", or equivalent, appears suddenly at the bottom of the screen (no idea why), just click on the picture and it should be OK again.

Note on screen definition

A PowerPoint presentation has a width-to-height ratio of 4:3. The aspect of the computer screen is 16:9. If the projector picture seems too small, or to have the wrong proportions, check the settings on the computer.

Connecting a PC to the sound system

To connect the PC to the sound system, you need the special cable, kept with the sound system, with a 3.5mm stereo jack at one end and two RCA connectors at the other.

• Plug the stereo jack into the output of the PC (headphone socket or green audio socket).
• Plug the RCA connectors into the socket on the sound system labelled "Monitor input". The left channel is white, the right channel is red.
• Control the volume by selecting channel 16 and using the slider in the normal way.

  If no sound comes out, check the PC output is not muted (the simplest way to do this is to remove the output jack).