Data Privacy Notice

		Data Privacy Notice St Ursula's Church Berne, Switzerland A Church of the Anglican Communion, welcoming all who seek the Lord Jesus Christ
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From the Chaplaincy Church Council (CCC) of St Ursula's, Berne

1. Your personal data – what are they?
   Personal data are data about living individuals who can be identified from those data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is currently governed in Switzerland by the Federal Act of 19 June 1992 on Data Protection (CC 235.1), due to be replaced by the Federal Act of 25 September 2020 (17.059). The EU's General Data Protection Regulation (2016/679) has limited relevance outside the European Union.

2. Who are we?
   The Chaplaincy Church Council of St Ursula's, Berne is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?
   The CCC of St Ursula's, Berne complies with its obligations under the relevant legislation by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

   We use your personal data for the following purposes:

   • To enable us to provide services for the benefit of the public in the Canton of Berne and adjacent cantons as specified in our constitution;
   • To administer electoral roll records;
   • To administer our magazine mailing lists;
   • To fundraise and promote the interests of the church;
   • To manage our employees and volunteers;
   • To fulfil our safeguarding obligations to ensure the safety of young and vulnerable people;
   • To maintain our own accounts and records (including the processing of pledged giving details);
   • To inform you of news, events, activities and services running at St Ursula's;

4. What is the legal basis for processing your personal data?

   • Your consent, implicit or explicit, that we can keep you informed about news, events, activities and services and process your pledged giving details and keep you informed about church life.
   • Processing is necessary for carrying out obligations under employment, social security or social protection laws;
   • Processing is carried out by a non-profit religious body, and:
     • relates only to members or former members (or those who have regular contact with us in connection with those purposes);
     • there is no disclosure to a third party without consent.

5. What personal data do we hold?
   We keep:

   • your name and postal address
   • the name(s) of other people at your postal address whom you tell us about
   • the telephone number associated with your postal address
   • your mobile telephone number, if you give it to us
   • your work telephone number, if you give it to us
   • your email address, if you give it to us
   • details of whether and how you wish to receive the church newsletter
   • details of whether you are (or were) entered on the church electoral roll
   • the date you were first added to the database
   • the date of the last amendment to your entry
   
   In addition, for children we keep:
   • date of birth
   • dates of baptism, admission to communion and confirmation, if known
   • guardian's name
   • allocated junior church class
   • whether a safeguarding registration form is held by us
   
   No other personal details are held.

6. Sharing your personal data
   Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the chaplaincy with your consent.

7. How long do we keep your personal data?
   We keep data in accordance with the guidance set out in the guide Keep or Bin: Care of Your Parish Records which is available from the Church of England website.

   Specifically, we retain electoral roll data while it is still current; pledged giving details and associated paperwork for up to 10 years after the calendar year to which they relate; and chaplaincy registers (baptisms, marriages, funerals) permanently.

8. Your rights and your personal data
   Unless subject to an exemption under the relevant legislation, you have the following rights with respect to your personal data:

   • The right to request a copy of your personal data which the CCC of St Ursula's, Berne holds about you;
   • The right to request that the CCC of St Ursula's, Berne corrects any personal data if it is found to be inaccurate or out of date;
   • The right to request your personal data is erased where it is no longer necessary for the CCC of St Ursula's, Berne to retain such data;
   • The right to withdraw your consent to the processing at any time
   • The right to request that the data controller provide you with your personal data and where necessary and possible, transmit that data directly to another data controller (the right to data portability).
   • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

9. Further processing
   If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

10. Contact Details
    To exercise your rights, queries or complaints please in the first instance contact the Chaplaincy Administrator at Jubiläumsplatz 2, 3005 Berne.